If you continue to browse and use our website, you are agreeing to comply with and be bound by the following terms and conditions of use, which, govern the Church’s relationship with you. If you disagree with any part of this policy, please do not provide personal information and do not use our website.
This policy explains how the Church and the website comply with the DPA (Data Protection Act), the General Data Protection Regulation(GDPR) which comes into effect on 25 May 2018, and the Privacy and Electronic Communications Regulations. We may update this policy after the UK’s exit the European Union.
By providing your personal details you agree to allow the Church to contact you by mail, email, telephone or SMS text message in connection with its charitable purposes; based on our legitimate interests in accordance with current data protection regulations.
There Are Six Lawful Bases For Processing
Under the GDPR there are six lawful bases for processing personal data, described by the Information Commissioners Office (ICO) the UK regulator responsible for enforcing GDPR in this country, as follows:
• Consent – the individual has given clear consent for you to process their personal data for a specific purpose.
• Contract – the processing is necessary for a contract you have with the individual, or because they have asked you to take specific steps before entering into a contract.
• Legal Obligation – the processing is necessary for you to comply with the law (not including contractual obligations).
• Vital Interests – the processing is necessary to protect someone’s life.
• Public Task – the processing is necessary for you to perform a task in the public interest or for your official functions, and the task or function has a clear basis in law.
• Legitimate Interests – the processing is necessary for your legitimate interests or the legitimate interests of a third party unless there is a good reason to protect the individual’s personal data which overrides those legitimate interests.
Further information regarding the lawful bases for processing personal data can be found at ico.org.uk
THE LEGAL BASES UNDER WHICH WE COLLECT PERSONAL DATA
We collect personal information each time you are in contact with us. For example, when you:
• visit our website;
• register your details at The Dominion Centre (reg. UPG Ministries)
• make a donation, by completion of Gift Aid envelopes, via our website or electronic means;
• register for a conference or other Church event;
• provide your contact details, in writing or orally, to Church staff or volunteers;
• purchase goods or services, including when you provide credit or debit card details;
• when you attend church services or participate in other Church activities;
• communicate with the Church by means such as email, letter, telephone;
• face to face meetings with staff and volunteers;
• access social media platforms such as Facebook, YouTube, WhatsApp, Twitter, Instagram
The Church does not hold any debit or credit card details for donations/payments made via our websites. All card payments are handled by service providers who encrypt card information sent from our website.
HOW WE USE YOUR INFORMATION
• to keep you informed by text and/or email as to church services, activities, resources and conferences;
• to establish and maintain your involvement with the Church, events you have attended, what areas and activities of the Church you have supported, record and acknowledge any donation, to provide the products you have requested;
• to answer an inquiry or request for further information or complaint about the Church, its services, activities and events;
• to register you for events, conferences;
• to assist us to make the Church’s sites, services and products more valuable to our community;
• for promotion of products or services and to keep you informed of new developments we believe may be of interest to you. If we contact you in this way without obtaining your prior consent, we will provide you with the opportunity to decline any further promotional communications;
• to improve our general ability to assist Church attendees and the wider community;
• to assist the Church and associated The Dominion Centre (reg. UPG Ministries) and Senior Management with management of issues relating to the Church and The Dominion Centre (reg. UPG Ministries); and
• to enable the Pastors, Ministers, Leaders, Staff & Volunteers of the Church to occasionally personally and directly communicate with you.
• Legal obligation: We will use personal information where we have to comply with the law e.g. we have to provide information to HMRC etc
WHO SEES YOUR INFORMATION
The information you provide to us will be held on computers in the UK, and the European Union and may be accessed by or given to our staff at The Dominion Centre (reg. UPG Ministries) and associated The Dominion Centre (reg. UPG Ministries) churches outside and our service providers who act for us for the purposes set out in this policy or for other purposes approved by you. Those parties may process information, fulfil and deliver orders, process credit card payments and provide support services on our behalf.
We do not sell or pass any of your personal information to any other organisations and/or individuals without your express consent, with the following exceptions:
By providing us with your details you are giving the Church your express permission to transfer your data to our service providers including mailing houses, such as MailChimp and TextLocal to enable fulfilment of the purpose for collection.
Where such details are shared we have confidentiality agreements in place that restrict the use of your information to the purpose for which it is provided and ensure it is stored securely and kept no longer than necessary.
We do not intend to store or currently store financial details (credit or debit card numbers) obtained through online transactions. We do not store details online nor do we pass any information to third parties, except where we are legally required to do so, to assist fraud reduction, or to provide a service requested and minimise credit risks.
Sensitive Personal Information: The Church may collect and store sensitive personal information such as religious information (church attendance), health information, ethnicity, when you and/or your family attend, register for church events and conferences. Your personal information will be kept strictly confidential. It is never sold, given away, or otherwise shared with anyone, unless required, by law.
Legitimate Interest Assessment (LIA)
The Dominion Centre (reg. UPG Ministries) has carried out a Legitimate Interest Assessment (LIA) as advised by the ICO. Based upon that assessment it is deemed that the rights and freedoms of the data subjects would not be overridden in our correspondence regarding The Dominion Centre (reg. UPG Ministries) and that in no way would a data subject be caused harm by our correspondence.
Based upon our segmentation by organisation and by specific job function, coupled with our processing of personal data within the context of a charitable environment, we believe that any individual that receives correspondence from The Dominion Centre (reg. UPG Ministries) in any capacity, could be legitimately interested in the Church and related services it offers.
It is also deemed our communications is necessary in the context of propagation of the Christian religion, general charitable purposes, education, training, care and counselling.
As per the ICO guidance, The Dominion Centre (reg. UPG Ministries) can confirm:
- We have checked that legitimate interests is the most appropriate basis for processing data for the purposes of communicating messages to our members, prospective members, former members and target organisations we wish to do business with.
• We understand our responsibility to protect the individual’s interests.
• We have conducted a legitimate interests assessment (LIA) and kept a record of it, to ensure that we can justify our decision.
• We have identified the relevant legitimate interests.
• We have checked that the processing is necessary and there is no less intrusive way to achieve the same result.
• We have done a balancing test, and are confident that the individual’s interests do not override those legitimate interests.
• We only use individuals’ data in ways they would reasonably expect.
• We are not using people’s data in ways they would find intrusive or which could cause them harm.
• We do not process the data of children.
• We have considered safeguards to reduce the impact where possible.
• We will always ensure there is an opt-out / ability to object.
• Our LIA did not identify a significant privacy impact, and therefore we do not require a DPIA.
• We keep our LIA under review every six months, and will repeat it if circumstances change.
The Dominion Centre (reg. UPG Ministries) has a dedicated admin team that leads on the validity and quality of the data contained within our CRM system. However, all members of staff use the system and are all responsible for continually cleansing the data held within the CRM system. Any records found to be out of date are amended or placed into a deletion queue which is regularly executed.
KEEPING DETAILS UP TO DATE
Please tell us as soon as any of your contact details change so that we can keep our records up to date.
You can change the way we contact you, or the kind of material we send you, at any time by contacting us by mail or email using the contact details above.
You can unsubscribe from our regular emails or texts at any time by using the ‘unsubscribe’ or ‘change preferences’ links on the email or texts you have received.
If you register with www.dominioncentre.org you should personally log-on and update your contact details.
ACCESS TO YOUR INFORMATION
You can request access to the personal information that the Church holds about you by contacting the Church’s Privacy Officer as set out below. We will provide you with access to your personal information unless we are legally authorised to refuse your request.
If you wish to change personal information that is out of date or inaccurate at any time, please contact us. The Church will take reasonable steps to correct any of your information which is inaccurate, incomplete or out of date. If you wish to have your personal information deleted, please let us know and we will delete that information wherever practicable.
We may refuse your request to access, amend or delete your personal information in certain circumstances. If we do refuse your request, we will provide you with a reason for our decision and, in the case of amendment, we will note with your personal information that you have disputed its accuracy.
The Church will take reasonable steps to keep secure any personal information, which we hold and to keep this information accurate and up to date. Personal information, held electronically, is stored in a secure server or secure files.
The Internet is not a secure method of transmitting information. Accordingly, the Church cannot accept responsibility for the security of information you send to or receive from us over the Internet or for any unauthorised access or use of that information. We take security measures to protect your information from access by unauthorised persons and against unlawful processing, accidental loss, destruction and damage. Your information will be held for a reasonable period or if the law requires or permits.
COOKIES POLICY Cookies are small amounts of information that we store on your computer. Unless you have indicated your objection when disclosing your details to us, our system will issue cookies to your computer when you log on to the site. Cookies make it easier for you to log on to and use the site during future visits. They also help to monitor website traffic and to personalise the content of the site for you but will not store save or collect personal information. You may set up your computer to reject cookies although, in that case, you may not be able to use certain features on our site.
Our website may also include links to other websites. Links provided by the Church are for your convenience to provide further information.
We use websites such as Vimeo and YouTube to embed videos on our website, service providers such as Brushfire, MailChimp and Google Analytics and you may be sent cookies from them via our site. Please look at the cookie and privacy policies on these third-party sites if you want more information about this.
Our website may also contain sponsored links and adverts. These may typically be through related The Dominion Centre (reg. UPG Ministries) Churches, partner ministries or service providers, who may have their own detailed privacy policies. Unless it is material supplied or posted by the Church we do not endorse the website(s) and have no responsibility for the content of the linked website(s) nor for the cookies they may contain.
Users should therefore note they click on external links at their own risk and we cannot be held liable for any damages or implications caused by visiting any external links.
The Church uses social media such as Facebook, Twitter, WhatsApp and You-Tube. Users must verify authenticity of sites before posting or providing personal information on such sites.
Our website may provide social media buttons, permitting sharing our web content directly to a social media, platform. Use of such buttons is at your own risk.
Unless it is material supplied or officially posted by the Church we do not endorse social media website(s) and have no responsibility for the content nor for the cookies they may contain.
The Church does not ask for passwords nor personal details on social media.
Any documents or files made available to download from our website are provided at users’ own risk.
CHANGES TO THIS POLICY
Telephoning +44 (0) 20 8829 0080,
Emailing: firstname.lastname@example.org or
Writing to The Privacy Officer, The Dominion Centre (reg. UPG Ministries) 9 The Broadway High Road, Wood Green. London N22 6DS.
Charity Details: Universal Prayer Group Ministries is a Registered Charity with the No.298368
Registered Office: 9 The Broadway, High Road, Wood Green, London N22 6DS.
Place of Registration: England.